Completing an inspection
How to complete a quality inspection in Brytebuild — recording pass/reject quantities, filling in the checklist, and submitting to release quarantined stock.
Getting started
Overview
1 minute
Go to Quality → Inspections. In the Awaiting QC queue, find the item you want to inspect and click Inspect now. What opens next depends on whether the item has a QC schedule:
| Scenario | What opens | Section |
|---|---|---|
| Item has a QC schedule (WO-triggered) | The QC Work Order view — a Works Order Details page with the inspection broken into lots. Use the Inspection Worksheet to record results per batch. | Sections 02–04 |
| Item has no QC schedule (ad-hoc, PO receipt) | The simplified inspection form — a single-page form to record QTY PASSED / QTY REJECTED, fill the checklist and submit. | Section 05 |
Either path ends with clicking Submit & release stock, which releases the quarantined quantity and writes the result to the Inspection Log.
Both paths let you save progress and return later. The draft is restored automatically when you reopen the inspection — no data is lost.
Section 02
The QC Work Order view
2 minutes
For items with a QC schedule, clicking Inspect now opens the Works Order Details page. A blue QC card at the top identifies this as a QC work order and shows its status and target.
Scheduled inspection — completing it releases the target's quarantined stock via the Quality accept/release flow.
Status
In Progress
Target
Purchase Order
Est Hrs
2
Inspection Target
Purchase Order PO-2026-0033 ↗Inspection Plan
—Work Centre
—Estimated Hours
2Scheduled Date
2026-07-20Assigned To
Syed Naqeeb ul HaqCurrent Status
In Progress| Item | What it does |
|---|---|
| Open target | Opens the linked Purchase Order or Works Order in a new tab — useful for cross-referencing the delivery paperwork or production record without leaving the inspection. |
| Inspect / Accept target | Opens the full inspection form where you record pass/reject quantities and fill the checklist. This is the primary action to complete the inspection. |
Section 03
Inspection Lots
2 minutes
Below the action buttons sits the Inspection Lots table. Each row represents one product lot to be inspected. The work order completes only when every lot is resolved. The row's action buttons change as the lot progresses through its states.
Lot status progression
One lot per product — each carries its own plan and completes independently. The order completes when every lot is resolved.
| Product | Status | Plan | In Lot | Recorded | Pass / Reject | Hours | Sched. Start | Sched. End | Actions | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| M8 Hex Bolts — Grade 8.8 #HB-0083 | Awaiting Plan | Incoming Goods — M8 Hex Bolts · v1 | 500 | 0 500 remaining | ✓0 / ✗0 | — | — | — | Assign |
▲ Awaiting Plan — select the correct inspection plan from the dropdown, then click Assign.
One lot per product — each carries its own plan and completes independently. The order completes when every lot is resolved.
| Product | Status | Plan | In Lot | Recorded | Pass / Reject | Hours | Sched. Start | Sched. End | Actions | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| M8 Hex Bolts — Grade 8.8 #HB-0083 | Ready | Incoming Goods — M8 Hex Bolts v1 | 500 | 0 500 remaining | ✓0 / ✗0 | 2 | — | — | ▷ Start▯ Record |
▲ Ready — plan is assigned. Click Record to open the Inspection Worksheet and begin recording results.
One lot per product — each carries its own plan and completes independently. The order completes when every lot is resolved.
| Product | Status | Plan | In Lot | Recorded | Pass / Reject | Hours | Sched. Start | Sched. End | Actions | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| M8 Hex Bolts — Grade 8.8 #HB-0083 | In Progress | Incoming Goods — M8 Hex Bolts v1 | 500 | 0 500 remaining | ✓0 / ✗0 | 2 | started 28 Jul, 10:46 am | — | ▷ Continue≡ Log ▾ |
▲ In Progress — recording has begun. Click Continue to reopen the Inspection Worksheet. Use Log to view draft entries.
| Column | What it shows |
|---|---|
| Product | The product name and part number being inspected in this lot. |
| Status | Awaiting Plan (amber) — plan not yet assigned. Ready (green) — plan assigned, ready to record. In Progress (blue) — recording has started. Complete (grey) — submitted. |
| Plan | The inspection plan for this lot. In Awaiting Plan state this is a dropdown — select the plan and click Assign. |
| In Lot | The quantity in this lot — e.g. the number of units received on this PO line. |
| Recorded | How many units have been recorded so far, and the outstanding remainder (amber badge). |
| Pass / Reject | Running totals of passed (✓, green) and rejected (✗, red) quantities across all worksheet rows entered so far. |
| Hours | Estimated inspection hours from the plan, shown once a plan is assigned. |
| Scheduled Start | The started timestamp, populated when you click Start or Record. |
| Scheduled End | The scheduled end date from the plan. |
Section 04
The Inspection Worksheet
3 minutes
Clicking Record (or Continue if already started) opens the Inspection Worksheet — the main data-entry screen for recording pass/reject quantities and filling in the checklist.
M8 Hex Bolts — Grade 8.8
Record passed and rejected quantities per row. Save to pause and resume later, or Submit & release stock to commit.
Received Qty
500
OS Qty
500
Checks
3
Product
M8 Hex Bolts — Grade 8.8
Received Qty
500
Outstanding
500
Dimensional check — M8 shank Ø
7.85–8.00 mm
Surface finish — no burrs or pitting
Visual
Batch certificate number
BCH-2026-0033-A
Add one row per inspection session or batch. Save to pause, Submit to release stock.
| Passed | Rejected | Reason | Disposition | Started | Finished | Notes | Checked By | |
|---|---|---|---|---|---|---|---|---|
500 |
0 |
— |
Quarantine |
28/07/2026 10:46 |
28/07/2026 11:20 |
All bolts within Ø tolerance. Batch cert on file. |
Syed Naqeeb |
|
0 |
0 |
— |
Quarantine |
dd/mm/yyyy |
dd/mm/yyyy |
Notes... |
you |
| Worksheet column | What to enter |
|---|---|
| Passed | The number of units that passed inspection in this row/session. |
| Rejected | The number of units that failed. If any units are rejected, you must select a Reason. |
| Reason | The reject reason — select from the dropdown. Required when Rejected > 0. |
| Disposition | What happens to rejected units — e.g. Quarantine, Scrap, Return to Supplier, Rework. Defaults to Quarantine. |
| Started / Finished | The date and time this inspection session started and ended. Auto-populated when you click Start, but editable. |
| Notes | Free-text notes for this row — e.g. "Batch cert on file", "Measured with Vernier caliper #VC-04". |
| Checked By | The inspector who carried out this session. Defaults to you. Can be changed to another user from the dropdown. |
The Submit & release stock button activates when the total of all Passed + Rejected rows equals the lot's outstanding quantity. The amber badge shows how many units remain. Add more rows if you inspected in multiple batches.
Section 05
The simplified inspection form
2 minutes
For items without a QC schedule — such as ad-hoc inspections or Purchase Order receipt items — clicking Inspect now opens the simplified form. Enter quantities, fill the checklist and submit on one page.
Inspection — Goods In: QC (ad-hoc): Incoming Goods — M8 Hex Bolts
Record pass/reject quantities and checklist results, then submit to release stock
Stock is quarantined until you submit this inspection. Enter quantities inspected, flag any rejects with a reason and disposition, fill in the checklist, then click Submit & Release Stock.
Qty Passed
Qty Rejected
100% passed
Disposition
Activity
Started
Finished
Notes
Final step
Submitting and releasing stock
1 minute
When all quantities are accounted for and the checklist is complete, click Submit & release stock. This is the final action — it cannot be undone.
Quarantined stock is released
Passed quantities move from quarantine into available stock. Rejected quantities are held, scrapped or returned to supplier depending on the Disposition you set.
Inspection Log entry is created
A completed inspection record appears in the Inspection Log with the result (Pass / Partial / Fail), inspector, date, quantities and a link to the full record.
NCR raised automatically (if any rejects)
If any units were rejected, Brytebuild automatically creates a Non-Conformance Report (NCR). The NCR reference appears in the Inspection Log row.
QC Work Order marked complete (WO path only)
If you were working through the QC Work Order view, the work order is automatically closed once every lot is submitted.
| Result | What happens to stock | NCR raised? |
|---|---|---|
| Pass | All inspected quantity released into available stock. | No |
| Partial | Passed quantity released. Rejected quantity held/scrapped/returned per Disposition. | Yes — for the rejected quantity |
| Fail | All quantity held/scrapped/returned per Disposition. Nothing released to stock. | Yes — for the full quantity |
Use Save draft (Worksheet) or Save progress (simplified form) to pause and resume later. The outstanding badge shows how many units still need to be accounted for before Submit becomes available.