Inspection list & log
How to read the Inspections page — the Awaiting QC queue and the Inspection Log, column references, result types, overdue items and how to start an inspection.
Getting started
Overview
1 minute
Navigate to Quality → Inspections in the left sidebar. The page is split into two distinct sections:
| Badge | What it shows |
|---|---|
| Awaiting QC | The number of items currently sitting in quarantine waiting for a quality check. When this is zero, there are no pending inspections. |
| Queue | A plain-English summary of the queue status. "Action needed" (amber) means at least one item is overdue or requires immediate attention. |
Inspection plans are configured per product under Products → Edit Item → QC tab. Each plan specifies what to inspect, the trigger (Purchase Order Receipt, Works Order Completion or Despatch), the checklist characteristics, and the sampling rate. The Inspections page only shows items triggered by those plans.
Section 02
Awaiting QC queue
2 minutes
The amber Awaiting QC section lists every item that has been quarantined and is ready for inspection. Items appear here when a product receipt, works order completion or despatch triggers an inspection plan.
Items below have quarantined stock waiting to be inspected. Click 'Inspect now' to begin.
| Type | Reference | Supplier | Status | To Check | Days in QC | Due | Est Hrs | Assigned | QC Schedule | Action |
|---|---|---|---|---|---|---|---|---|---|---|
| Goods In |
M8 Hex Bolts — Grade 8.8 PO-2026-0033 |
Steelco Fasteners Ltd | Delivered | 500 units | 7d | 20 Jul 2026 | 2.0 | SNSyed Naqeeb ul Haq | QC (ad-hoc): M8 Hex Bolts — Grade 8.8 | Inspect now |
If an inspection item was triggered by a Works Order completion and has a QC schedule attached, clicking Inspect now opens the Works Order view — not the standalone inspection form. This ensures the QC result is recorded directly against the works order.
Section 03
Awaiting QC — column reference
2 minutes
| Column | What it shows |
|---|---|
| Type | The trigger that created this inspection item. Goods In (orange) = triggered by a purchase order receipt. WO Completion = triggered by a finished works order. Despatch = triggered when goods are despatched. |
| Reference | The name of the source document (e.g. the purchase order name or works order name), with the document ID shown in smaller text below. Click the reference to open the source document. |
| Supplier | The supplier associated with the source document, where applicable. Blank for works order-triggered items. |
| Status | The status of the source document — e.g. Delivered (green) for a received purchase order. |
| To Check | The quantity of items to be inspected during this QC run. |
| Days in QC | How long this item has been sitting in the queue, in days. Shown in red with a warning triangle when overdue against the Due date. |
| Due | The deadline for completing this inspection, determined by the inspection plan's lead time. Shown in red when the date has passed. |
| Est Hrs | The estimated hours for this inspection as set on the inspection plan. Blank if no estimate was configured. |
| Assigned | The inspector assigned to carry out this inspection, shown as an avatar with their name. Assigned from the inspection plan or manually overridden. |
| QC Schedule | The name of the inspection plan that triggered this item — e.g. "QC (ad-hoc): M8 Hex Bolts — Grade 8.8". Ad-hoc plans have no fixed schedule; plan-based items show the plan name and version. |
| Action | Inspect now (blue button) — starts the inspection for this item. Opens the inspection form or the Works Order view depending on the item type. |
Section 04
Inspection Log
2 minutes
The Inspection Log sits below the Awaiting QC section. It lists every completed inspection, newest first. Click any row to open the full inspection record.
Completed inspections — newest first. Click any row to view the full release record.
| Completed | Result | Type | Product | Supplier | References | Qty | Inspector | NCR | Action |
|---|---|---|---|---|---|---|---|---|---|
| 24 Jul 26 | Pass | Final |
M8 Mounting Bracket — Frame A #MTB-0062 |
— | SO SO-2026-0043 WO Reef Zlements — Frame Run |
1✓1 | NSNaeeb Syed | — | View |
|
21 Jul 26 09:01 |
Partial | Final |
M8 Mounting Bracket — Frame A #MTB-0062 |
— | WO Bracket Assembly — RSA Customz |
2✓1 ×1 | NSNaeeb Syed | NCR-2026-0008 | View |
|
20 Jul 26 09:47 |
Fail | Final |
M8 Mounting Bracket — Frame A #MTB-0062 |
— | WO CNC Machining — Bracket A |
1✓0 ×1 | NSNaeeb Syed | NCR-2026-0006 | View |
|
20 Jul 26 09:32 |
Pass | In-Process |
Steel Bracket 50mm Offset #SB-0404 |
— | WO CNC Machining — Bracket A |
2✓2 | SNSyed Naqeeb ul Haq | — | View |
Section 05
Inspection Log — column reference
2 minutes
| Column | What it shows |
|---|---|
| Completed | The date and time the inspection was completed, newest first. Shows date on the first line and time on the second line (e.g. "21 Jul 26 / 09:01"). |
| Result | The overall outcome — Pass (green), Partial (amber) or Fail (red). See Results section below. |
| Type | The inspection stage — Final (grey) or In-Process (blue). See Types section below. |
| Product | The product inspected with its name and internal part number (#) shown below. Click to open the product record. |
| Supplier | The supplier associated with this inspection, where applicable. Blank for works-order-triggered inspections. |
| References | The source documents linked to this inspection — Sales Orders (SO) and/or Works Orders (WO) shown as blue shorthand links. Click to open the linked record. |
| Qty | A visual summary of the inspected quantity. Shows green tick (✓) for passed items and red × for failed items followed by the count. For example 2✓1 ×1 means 1 passed and 1 failed out of 2 inspected. |
| Inspector | The user who completed the inspection, shown as a two-letter avatar and their name. |
| NCR | If the inspection resulted in a non-conformance, the NCR reference number is shown here in red (e.g. NCR-2026-0008). Click to open the NCR record. Blank (—) if no NCR was raised. |
| Action | View (blue outline button) — opens the full inspection record showing all checklist results, traceability links and the inspection report PDF. |
Key concepts
Results & inspection types
1 minute
Results
Pass
All must-pass checklist characteristics were met. The inspected quantity is accepted and released from quarantine. No NCR is raised automatically.
Partial
Some items passed and some failed within the same run. The passed quantity is released; the failed quantity triggers an NCR for investigation.
Fail
All or all must-pass characteristics failed. The full quantity is held in quarantine and an NCR is automatically raised. Requires investigation before release.
Inspection types
A completed, end-state inspection carried out after the production process is done or goods have been received. The most common type in the log.
A mid-production quality check carried out while a works order is still in progress. Captured as part of the production flow rather than at final sign-off.
When an inspection results in a Fail or Partial, Brytebuild raises a Non-Conformance Report (NCR) automatically. The NCR reference appears in the NCR column and links directly to the NCR record. See the NCRs / Rejects docs for how to manage and close NCRs.
Section 07
Filtering the log
1 minute
Three filters above the Inspection Log table let you narrow down the records:
| Filter | What it does |
|---|---|
| Filter by product | Type or select a product name or code to show only inspections for that specific item. Useful for reviewing the quality history of one product. |
| All results | Filter by outcome — All results (default), Pass, Partial or Fail. Use "Fail" to quickly find all failed inspections that need follow-up. |
| All types | Filter by inspection stage — All types (default), Final or In-Process. |
The table also has Print, Download Excel and Search records controls in the top-right — useful for exporting the log for audit purposes or sharing with a quality manager.
Download Excel exports the currently filtered view — so if you filter to a specific product and the Fail result, the export will contain only those rows. Useful for producing supplier quality reports or internal audit evidence.