Concessions
ISO 8.7 — how to raise, view, edit and understand the authorisation lifecycle for concessions in Brytebuild. Covers disposition types (Use as-is, Accept, Rework waiver), the locked record and lifecycle stages from Raised through to Authorised.
Section 01
What is a concession?
2 minutes
A concession in Brytebuild is the formal ISO 8.7 mechanism for permitting use or release of a nonconforming product for a defined quantity and period. Unlike a scrap or rework decision, a concession says: "we know this product does not fully conform — and we accept it anyway, for these reasons."
- Concessions are optionally linked to an NCR that triggered the deviation
- They require a written justification and a disposition decision (Use as-is, Accept, or Rework waiver)
- Once raised, they are routed through the Approval Setup workflow for authorisation
- An authorised concession is locked — it cannot be edited or deleted, satisfying ISO 7.5.3.2 traceability requirements
- A validity date can be set; blank means open-ended
Before raising a concession make sure an Approval Setup workflow exists that targets the Concession object type. Without a matching workflow the concession will have no approval route and will remain permanently Pending. See Approval Setup.
Section 02
The concession list
2 minutes
Navigate to Quality → Concessions to view all concessions raised in your organisation. Each row shows the concession reference, the linked NCR, the product, disposition, quantity, validity, justification snippet, authorisation status and a View action.
| Concession # | NCR | Product | Disposition | Qty | Valid Until | Justification | Authorisation | Actions |
|---|---|---|---|---|---|---|---|---|
| CN-2026-0003 | NCR-2026-0008 | M8 Mounting Bracket — Frame A (#MTB-0062) | Use as-is | 10 | 2026-07-31 | We have given concession | Pending | View |
| CN-2026-0002 | NCR-2026-0001 | Steel Bracket 50mm Offset (#SB-0404) | Accept | 10 | 2026-07-17 | Minor surface deviation — no structural impact | Pending | View |
| CN-2026-0001 | NCR-2026-0002 | M8 Hex Bolts — Grade 8.8 | Rework waiver | 10 | 2026-07-18 | Torque spec within tolerance band | Pending | View |
| Column | What it shows |
|---|---|
| Concession # | Auto-generated unique reference — e.g. CN-2026-0003. Use this to reference the concession in emails, NCRs and audit trails. |
| NCR | The linked Nonconformance Report if the concession was raised from an NCR — e.g. NCR-2026-0008. Blank if raised independently. |
| Product | The product this concession covers. |
| Disposition | The decision: Use as-is, Accept, or Rework waiver. See Section 04 for details. |
| Qty | The number of units covered by this concession. |
| Valid Until | The expiry date of the concession. Blank = open-ended (no expiry set). |
| Justification | A truncated preview of the justification text. Open the record to see the full text. |
| Authorisation | ⏱ Pending — awaiting approval. ✓ Authorised — approved and locked. |
Section 03
Raising a concession
3 minutes
Click + Raise concession (top-right of the Concessions page) to open the form inline above the list. Fill in the fields and click Raise concession to submit it for approval.
Raise Concession
Fill in the fields below, then click Raise concession to route for authorisation
Concession expiry (blank = open)
| Field | Required | What to enter |
|---|---|---|
| Nonconformance Report | Optional | Link to an existing NCR that triggered this concession — e.g. NCR-2026-0008. Leave blank if the concession is raised independently of an NCR. |
| Product | Optional | The specific product this concession covers — e.g. M8 Mounting Bracket — Frame A. Concessions can be raised without a product if the nonconformance is process-level. |
| Quantity | Optional | How many units are covered by this concession. Leave blank for an unlimited or process-level concession. |
| Valid Until | Optional | The date after which this concession expires. Format: dd/mm/yyyy. Leave blank for an open-ended concession with no expiry. |
| Disposition | Optional | The decision on how the nonconforming product is handled. Defaults to Use as-is. Options: Use as-is, Accept, Rework waiver. See Section 04 for definitions. |
| Justification | Required | A written explanation of why acceptance is justified — the technical rationale, risk assessment, and any conditions attached. This is your ISO 7.5.3.2 documented evidence. Be specific: vague justifications are a common audit finding. |
Vague justifications like "ok to use" are a common ISO audit finding. State the specific deviation, the evidence reviewed (e.g. test data, dimensional checks), why it does not affect form/fit/function, and any conditions applied (e.g. "production use only — replace on next PO").
Section 04
Disposition types
1 minute
The Disposition field records the formal decision on how the nonconforming product is handled. Choose the option that best matches the agreed outcome:
Disposition 01
Use as-is
The product deviates from specification but is accepted and released to production or dispatch in its current state, without any modification. The concession documents that the deviation was reviewed and judged acceptable.
Disposition 02
Accept
Similar to Use as-is but typically used when the nonconformance is within an acceptable tolerance band or process variation — the product meets the intent of the requirement even if not the exact specification.
Disposition 03
Rework waiver
Rework was identified as theoretically possible but the decision is to waive it — accepting the product in its current state rather than completing the rework. Documents that the rework option was explicitly considered and declined.
When in doubt use Use as-is — it's the most common and covers the broadest set of accept-in-current-state scenarios. Use Rework waiver only when your team actively considered rework and explicitly chose not to perform it, which you need to document for audit purposes.
Section 05
The concession record
2 minutes
Click View on any row in the concession list to open the full record. This shows all fields, the current authorisation status, and the footer actions available.
Number
CN-2026-0003
Product
M8 Mounting Bracket — Frame A
Disposition
Use as-is
Quantity
10
Valid Until
2026-07-31
Raised
29/07/2026
Nonconformance Report
NCR-2026-0008
Justification
We have given concession — M8 Mounting Bracket (LOT-2026-00021) failed thread inspection at Stage 3. Visual and torque testing confirm functional performance within tolerance. Accepted for immediate production use only; reorder placed with Steelco Fasteners Ltd to replace.
| Field | Description |
|---|---|
| Number | Auto-generated concession reference — e.g. CN-2026-0003. Sequential, never reused. |
| Product | The product covered by this concession. |
| Disposition | The decision — Use as-is, Accept, or Rework waiver. |
| Quantity | Units covered by the concession. |
| Valid Until | Concession expiry date. Blank = open-ended. |
| Raised | The date the concession was created. |
| Nonconformance Report | The linked NCR, if any. |
| Justification | The full written acceptance rationale. |
Section 06
Editing and deleting
1 minute
Click Edit Concession from the detail footer to open the edit form. The edit form is identical to the Raise concession form — all the same fields are available and the same rules apply. Once you have made your changes, click Save changes to update the record.
Once a concession has been authorised by an approver, the Edit Concession and Delete buttons are removed. The record becomes read-only to satisfy ISO 7.5.3.2 traceability requirements. If you need to revise an authorised concession, raise a new one and reference the original CN number in the justification.
| Footer button | What it does |
|---|---|
| Go Back | Returns to the concession list without any changes. |
| Delete | Permanently removes the concession. Only available on Pending concessions — once authorised this button is hidden. |
| Edit Concession | Opens the edit form. Same layout as Raise concession. Only available on Pending concessions. |
Section 07
Authorisation lifecycle
1 minute
Every concession moves through a fixed lifecycle from creation to final lock. Understanding this helps you know what action to take at each stage:
| Stage | What's happening | Actions available |
|---|---|---|
| Raised | The concession has been submitted and is routing through the approval workflow. | Edit, Delete (by the raiser) |
| ⏱ Pending | Awaiting sign-off from the approver(s) in the Approval Inbox. The approver can approve or reject. | Edit, Delete (while pending) |
| ✓ Authorised | An approver has signed off. The concession is now valid and the record is locked. | View only |
| 🔒 Locked | The record cannot be modified or deleted. ISO 7.5.3.2 compliance — documented evidence is preserved. | View only |
Approvers receive a notification in their Approval Inbox (bell icon, top-right of the app). They can approve or reject from there. The approval route is determined by the Approval Setup workflow that targets the Concession object type.